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Venue : Hilton Colombo
Address : No. 2
Sir Chittampalam A Gardiner Mawatha
Colombo 2
Sri Lanka
Telephone : +94 112 492 492 / +94 112 544 644
Fax : +94 112 544 657
E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.
Website : www.colombo.hilton.com

Hilton Colombo is a convenient venue for the Conference, which is situated in the main business area of the city and close to the old Parliament and sea. It also has many other hotels situated in close proximity, at walking distance away.

Conference Schedule

  • RASG/6 and RASCF/4 Meetings - 1st & 2nd August 2016
  • 53rd DGCA Conference - 3rd & 5th August 2016

The opening ceremony of the 53rd DGCA Conference will take place at 0900 hrs. on 1st August, at Ballroom 1, Ground Floor of Hilton Colombo.

RASG/6 meeting will be held at Ballroom 2, Ground Floor and RASCF/4 will be held at ‘The Blue’, Day 1 from 1145hrs. to 1700hrs. and on Day 2 from 0900hrs. to 1700hrs.

The DGCA Conference will be held from 0900hrs. to 1700hrs. at the Ground Floor Grand Ballroom.

Agenda and Programme of the Conference

The provisional agenda and provisional programme of the Conference are found in the conference website and will be updated from time to time.

Registration of Participants

States / Administrations and other invited Organizations are requested to send the names of their authorized delegation together with passport numbers to the ICAO APAC Office by email to This email address is being protected from spambots. You need JavaScript enabled to view it. with a copy to the Conference Secretariat at This email address is being protected from spambots. You need JavaScript enabled to view it. prior to any individual registration. The Conference registration form is available at the Conference website and could be filled and submitted online. It is recommended that the delegates and accompanying persons register preferably before 28th July 2016.

On-site registration of the participants for RASG/6, RASCF/4 and DGCA 53rd will commence on 31st July, Sunday from 1400 hrs. to 1800 hrs. at the Conference venue in the foyer of Ballroom 1 and resume 1st August, Monday at 0800 hrs. Registration plus help desk will function till 1400 on 5th August, Friday.

Conference Papers

Information for submission and downloading of Conference papers can be found in the Conference website. Conference papers should be submitted before 15 July 2016.

IT support for the Conference

Email and Conference Website

Conference Secretariat E-mail :- This email address is being protected from spambots. You need JavaScript enabled to view it.
Conference website :- www.dgca53.lk

Mobile App

The website is device responsive, wherein the website will be user friendly irrespective of whether accessed through a computer or a mobile device. In addition an Android App and Apple App are available in Google Play and Apps Store respectively. The Apps will direct surfers to the mobile version of the site.

Apple app is being developed and available soon.

Wi-Fi Services

Free Wi-Fi service will be provided during the Conference. Participants are suggested to bring their own note book computer to access the Conference materials. Detailed Wi-Fi access information will be announced during the Conference.

Conference Secretariat

ICAO Asia and Pacific Regional Office and Civil Aviation Authority of Sri Lanka will act as the Secretary of the Conference. All inquiries and general correspondence should be sent to:

Telephone : +94 112 358 810
Fax : +94 112 304 647
E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.

Travel to Colombo, Sri Lanka.

Bandaranaike International Airport (located at Katunayake) which is 32 km from Colombo city is the main gateway and connected to major destinations in South Asia, South East Asia and the Middle East. In the busy hours of the day, travel to and from the airport to the city centre would take 45 - 50 minutes on average via airport - city expressway.

All delegates are advised to carry a travel insurance to support any unforeseen travel requirements.

Hotel Information

The recommended list of hotels which are convenient for stay in Colombo for the Conference is provided in this website. The hotels in the list are located within 15 minutes travel time and some are in close proximity to the Conference venue, at walking distance away.

Delegates should arrange their hotel accommodation directly with the hotel by communicating through the e-mail given for room reservation. Some hotels offer discounted rates which could be negotiated through correspondence directly with the hotel using the e-mail address given.

Most Convenient Cluster of Hotels
Hotels

Remarks

Hilton, Colombo

Venue

The Kingsbury

Situated at 3 - 5 minute walking distance
Shuttle bus service will anyway be provided to and from Conference venue

Hotel Galadari

2nd most Convenient Cluster of Hotels
Hotels

Remarks

Ramada, Colombo

5 minute drive from Conference Venue
Shuttle service will be provided to and from Conference venue

Taj Samudra
Galle Face Hotel

Other Recommended Hotels
Hotels

Remarks

Cinnamon Grand, Colombo
  • 8 minute drive from Conference venue
  • Shuttle service will be provided to and from Conference venue
Cinnamon Red, Colombo
  • 15 minute drive from Conference venue
  • Shuttle service will be provided to and from Conference venue
Cinnamon Lakeside, Colombo
  • 5 minute drive Conference venue
  • Shuttle service will be provided to and from Conference venue


Transportation

Complimentary airport transfer will be provided to and from the above recommended hotels. If the arriving and departing flight information and hotel accommodation details have not been provided with the initial registration, kindly submit those details with an amendment to the initial registration or e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it. at the earliest possible.

Daily complimentary transport between the recommended hotels and Conference venue and the venues for all social functions will be provided. The time table of those shuttle services will be notified in due course via web updates.

Hotels provide taxi services at a fee. In addition, there are call-up cab services available, while the common man uses the ‘tuk tuk’ three wheeler taxi services. Though travelling in a ‘tuk tuk’ could be fun, the delegates are advised to hire a cab or use a hotel taxi.

Passport and Visa Requirements

Participants must be in possession of a Passport issued by a competent issuing authority which is valid for at least six more months from the date of travel to Sri Lanka.

Travelers to Sri Lanka have the convenience of obtaining visa for travel on-line through the website maintained by Sri Lanka Immigration and Emigration. The website, www.eta.gov.lk contains necessary information to guide an applicant to obtain business visa online for short term travel to Sri Lanka by payment of the applicable fee by credit card. On-line business visa is not granted for some countries and the Conference Secretariat will assist those applicants to secure visa. A successful online application for visa will deliver an Electronic Travel Authorization (ETA) Approval Notice with an ETA Number, in the form of the following sample.

Sample ETA Approval Notice

In order to facilitate smooth immigration formalities on arrival in Sri Lanka, delegates are advised to provide the Conference Secretariat the above ETA No. by sending it to This email address is being protected from spambots. You need JavaScript enabled to view it.

If the delegates need any assistance in obtaining visa for travel, the Conference Secretariat is ready to assist, please e-mail This email address is being protected from spambots. You need JavaScript enabled to view it. and make the request.

Currency, Credit Cards and Banking Services

The Sri Lankan Rupee (LKR) is the official local currency. The current conversion rate is 1 USD equivalent to 145 Sri Lankan Rupee with slight fluctuations.

Use only authorized Currency changers, a formal bank or ask your hotel for Currency exchange and always ask for a receipt.

International credit cards such as American Express, Diners Club, Visa, Master Card, etc, are accepted at major hotels, shops and restaurants. Travelers will require to have Sri Lankan Rupees for local transport and other miscellaneous expenses.

Automated Teller Machines (ATMs) are available at local bank branches and main shopping centers.

Time

The time in Sri Lanka, is 5 hours and 30 minutes ahead of Coordinated Universal Time (UTC + 5.30)

Tap Water

There is no health certification for drinking tap water though it is not uncommon for locals to drink. Foreign visitors are always advised to drink bottled water.

Tap water in hotels too should not be used for drinking unless explicitly labeled as safe to drink.

Electricity

The power supply in Sri Lanka is 230 - 240 Volt AC, 50 Hz and uses round/square-3-pin plugs. It is recommended to carry an electrical power multi socket which will become handy. The most common type of a multiple socket outlet is shown below.

Telephone Service

Mobile phone SIM cards will be provided free of charge by Mobitel, the official telecommunication provider on arrival at the airport. Reload facility will be available at the Hilton Hotel (Conference Venue) and stores in Colombo. Sri Lanka country code is +94 and area code for Colombo and the Western Province is 011 (dial +94 11 followed by the local telephone number).

We wish you a pleasant and memorable stay in Sri Lanka.

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